1. Scope

1.1 This specification delineates procedural requirements for evaluating and selecting transportation for use in meetings, events, trade shows, and conferences (hereafter referred to as events ).

1.2 Transportation for events includes, but is not limited to, the following activities: transporting participants to/from conference related events, transporting participants between conference facilities and hotels, and transportation of materials. This specification focuses primarily on the reduction of carbon emissions from transport-related activity arising from events.

1.3 This specification identifies environmental sustainability criteria to be included in the selection of transportation by planners or destination management companies. This specification also identifies criteria for transportation companies.

1.4 Transportation companies include bus, charter, limousine, airlines, freight forwarders, taxi, ferry boat, van pool, rail and ground operators, and rental car agencies.

1.5 There are nine specifications covering the following areas of event planning: destination selection, accommodations, food and beverage, audio visual, onsite offices, communication and marketing materials, transportation, exhibits, and venues. Within each specification are eight categories criteria: staff management policy, communications, waste management, energy, air quality, water, procurement, and community partners. Each category is further split into four progressive levels of achievement. Information is presented as follows: Information within each specification is divided as follows: Main Body Scope, Referenced Documents, Terminology, Planner Requirements for Level 1, Supplier Requirements for Level 1, and Keywords; Annexes Planner Requirements for Levels 2 4 and Supplier Requirements for Levels 2 4.

1.6 All areas of performance under this specification may not be relevant for each event, or for each facility or provider of event services. In some cases, an event planner would use this specification in conjunction with other specification (for example, Specifications , ) or this specification may be used individually. In other words, elements of an event may be separated out and considered solely, or added together and considered as a unit (for example, venues used individually versus transportation, accommodations, and destination selection used in conjunction). Furthermore, this specification applies separately to each supplier for an event. This means if multiple suppliers are used within the context of a single specification, each supplier must individually meet the supplier requirements. To be considered an environmentally sustainable event at Level 1, all areas applicable to that event shall be achieved.

1.7 If higher levels are achieved in some sections, the event can only be considered environmentally sustainable at the lowest level achieved.

1.8 The use of levels within this specification recognizes the path to environmentally sustainable events is a multi-stage effort. The idea behind the levels is to provide a coherent baseline for measuring environmental performance, to be flexible enough to adapt to the needs of more advanced planners and to establish a performance path that encourages further environmental performance improvement. In addition, the evolution of products and services to support events is expected, allowing additional advancements and underscoring the dynamic nature of environmental sustainability. This specification primarily focuses on environmental sustainability, while some aspects of economic and social sustainability are included recognizing the complete path toward overall sustainability.

1.9 The values stated in inch-pound units are to be regarded as standard. No other units of measurement are included in this standard.

1.10 This standard does not purport to address all of the safety concerns, if any, associated with its use. It is the responsibility of the user of this standard to establish appropriate safety and health practices and determine the applicability of regulatory limitations prior to use.

Keywords

air quality; carbon emissions; carbon-offset; environmentally sustainable meetings; green events; greenhouse gas emissions measurement; green meetings; reporting and reduction; sustainability; transportation;

ICS Code

ICS Number Code 03.080.20 (Services for companies); 13.020.10 (Environmental management)

DOI: 10.1520/E2743-11

ASTM International is a member of CrossRef.

ASTM E2743